Accurate digital twins of your built environment—delivered faster, safer, and more affordably.

Facility documentation is the practice of capturing every structural, architectural, and MEP detail of an existing site and converting that data into reliable as-built drawings, BIM models, and digital twins. With the right blend of LiDAR, photogrammetry, and BIM expertise, Data Capture Service turns complex buildings into actionable data sets your team can trust for renovation, maintenance, and asset management.

Why Precise Facility Documentation Matters

Renovations stall, maintenance budgets explode, and safety risks multiply when you rely on outdated plans. Up-to-date facility documentation provides:

     
• Reduced rework & RFIs by giving every stakeholder the same source of truth.
     
• Faster retrofits & fit-outs with millimeter-accurate measurements for prefab components.
     
• Data-driven O&M through barcode and IoT integrations for real-time asset tracking.
     
• Enhanced safety & compliance with clear egress paths, fire-life-safety mapping, and ADA checks.
   

How Does Facility Documentation Work?

Our certified Project Managers deploy Leica RTC360 and P-Series laser scanners, 360° cameras, and drones to capture millions of data points per second. Each scan records XYZ coordinates, reflectivity, and HDR imagery. We then:

     
1. Merge overlapping scans into a single point cloud.
     
2. Register data to survey control for absolute accuracy.
     
3. Convert the cloud into CAD drawings or BIM models (Revit, Navisworks, IFC).
     
4. Overlay HD photos for visually rich virtual walk-throughs.
   

The result is a complete, clash-checked 3D representation of your facility—ready for immediate design and maintenance workflows.

Can Facility Documentation Capture Data Quickly?

Absolutely. A 200,000 ft² warehouse can be fully scanned in a single shift, while a 50,000 ft² office may require just a day. Because we pre-plan every scan, on-site time is minimized, and your operations remain uninterrupted. High-density scanning ensures we never have to return for missed measurements—saving days in the schedule and thousands in cost.

Common Applications of Facility Documentation

     
• As-built surveys for renovations and adaptive reuse
     
• MEP coordination and clash detection
     
• Space planning & workplace strategy
     
• Capital-improvement & lifecycle planning
     
• Fire, life, and safety audits
     
• Historical preservation & façade restoration
     
• Digital twins for IoT and smart-building integrations
     
• Insurance, claims, and risk assessment
   

Technology Behind the Capture

Our Leica scanners combine dual-axis compensation, automated tilt checks, and HDR imagery to achieve 2-4 mm accuracy. Integrated Visual Inertial System (VIS) tracking stitches scans together automatically, cutting registration time in half. For exterior façades and hard-to-reach roofs, high-resolution drones provide photogrammetric meshes that blend seamlessly with terrestrial LiDAR.

Data Capture Service Facility Documentation Expertise

In 30 years, Data Capture Service has surveyed 800+ facilities and modeled over 600 million ft² across North America. Our deliverables range from 2D CAD plans to immersive BIM models and AR-ready digital twins:

     
• 3D virtual tours  – Navigate every floor in a browser.
     
• BIM for Revit  – LOD 200-400 models, discipline-specific.
     
• Asset-tagged floor plans  – QR codes linked to O&M manuals.
     
• Scan-to-mesh  – Lightweight OBJ/FBX for VR/AR pipelines.
   

No matter your industry—healthcare, manufacturing, higher ed, or commercial real estate—our team tailors scope, resolution, and schedule to fit your project goals.

Ready for Zero-Guesswork Facility Data?

Get precise, BIM-ready documentation the first time—without disrupting occupancy.