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Water Damage Documentation

Precision Water Damage Restoration Documentation: Accurate Records for Confident Recovery

We provide detailed and verified water damage documentation that captures the exact condition of your facility post-incident, allowing contractors, insurers, and owners to plan and restore with complete confidence.
Capture every area of water impact — no more assumptions
Support insurance approvals with code-ready documentation
Align remediation plans to real on-site conditions
Avoid costly rework and delays
Protect budgets with verified information
1-833-610-8877
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Our Trusted Partnerships
How Our Water Damage Documentation Powers Confident Decisions

Translate affected site conditions into code-ready plans — fast

Our field specialists combine high-resolution laser scanning with moisture mapping and on-site inspections to document every affected wall, slab, ceiling and MEP system in its post-event condition. Back in the studio, we convert that data into clean CAD sheets and BIM files, layering dimensions, material types, and impact levels in a clear, easy-to-use format. The result? Contractors prepare accurate recovery plans, insurers gain proof of loss, and owners base every decision on verifiable data — without repeated site visits or scope disputes.
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Why Accurate Water Damage Documentation Changes Everything

Accurate documentation turns uncertainty into clarity. By converting on-site damage into clean, code-ready files, we give restoration teams, adjusters, and engineers a crystal-clear baseline for repair and rebuilding. You shorten approval cycles, minimise RFI delays, and ensure that everyone is working from the same verified information. With clear data distributed across all stakeholders, timelines stay tight and budgets remain protected.
True-Condition Visibility
Millimetre-level measurements and moisture readings capture real-world damage with precision.
Faster Claims + Approvals
Code-compliant documentation answers insurer and permit questions upfront, speeding approvals.
Reduced Rework + Delays
Spot hidden issues before construction starts and minimise costly change orders.
Unified Collaboration
One verified dataset keeps owners, contractors, and adjusters aligned throughout the process.
Long-Term Reference
Owners retain a permanent record for maintenance, retrofits, and documentation of work completed.

Empowering Your Project’s Recovery

Don’t let incomplete or outdated information slow down your water damage recovery. Our documentation is meticulously prepared to reflect every impacted area, from structural elements to utility systems. This helps you plan efficiently, prove the scope of loss clearly, and move into restoration work with confidence — from initial assessment to full completion.

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The Foundation of Smart Project Management

Accurate documentation is critical after any water intrusion event. Our detailed records capture the precise condition of the affected site, creating an unshakeable baseline for remediation and recovery decisions. This eliminates uncertainty and ensures that every restoration activity is based on verified information—saving you time, cost, and unnecessary disputes.

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Industries We Serve

Leveraging advanced 3D LiDAR and scanning, we empower every sector to operate with precision and confidence.

Construction

Empowering construction teams with accurate as‑builts and BIM data, reducing rework, costs, and schedule overruns.

Architechture

Bringing visionary designs alive through precise 3D scans that accelerate concept validation and stakeholder alignment.

Facilities Management

Delivering detailed spatial insights for proactive maintenance, and optimized space utilization across facilities.

Engineering

Supplying precise point clouds and CAD data, enabling engineers to analyze, simulate, and innovate confidently.

Commercial Real Estate

Delivering immersive virtual tours that accelerate informed decisions for commercial property transactions.

Entertainment

Creating digital twins for location scouting, set design, and interactive experiences that enthrall audiences worldwide.
What to Expect

Our Process

01

Rapid LiDAR Capture

Our LiDAR technicians mobilize on‑site, capturing millions of accurate point clouds, panoramic images, and spatial metadata in hours, ensuring comprehensive documentation for structures, assets, and conditions while minimizing operational disruptions.
02

Precision Data Modeling

Captured data streams to our lab, where specialists register scans, create high‑fidelity BIM, floor plans, and virtual tours, validating measurements against standards and flagging anomalies, delivering actionable intelligence for decision‑makers.
03

Secure Delivery & Integration

Within days, Data Capture Service issues finalized point clouds, CAD files, reports, and walkthrough links via secure portal, followed by expert consultation to integrate deliverables into insurance, design, or workflows.
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What Do We Do?

At Data Capture Services, we specialize in delivering high-quality, precise data solutions tailored to your project's needs. Our state-of-the-art technology and expert team ensure you receive the best possible results for your industry.

As-built

As-Built Documentation

We provide detailed and accurate as-built drawings that reflect the exact state of your project, making modifications and future planning seamless.

Building Information Modeling

Scan to BIM

Our advanced laser scanning technology converts existing conditions into precise BIM models, perfect for facility management and clash detection.

Scan to BIM

3D Scanning

Using cutting-edge 3D scanning equipment, we capture intricate details of existing structures, ensuring no aspect is overlooked.

floor plan

Floor Plans

We deliver precise floor plans that ensure high standards of quality and accuracy for any project.

A professional surveying a building

Building Surveys

Our comprehensive as-built surveys verify project compliance and create an accurate record of completed work, essential for future reference.

virtual tour

Virtual Tours

Experience immersive virtual tours that provide a detailed and interactive view of your space, enhancing planning and presentation capabilities.

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Specialized Services

From emergency restoration to architectural planning

a professional documenting a site of a collapsed building

Emergency Restoration Documentation

Swift, precise 3D scans for damage assessment, expediting insurance claims and restoration planning.

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as-built

Architectural & Construction Scanning (AEC)

Accurate as-built models and BIM-ready data for informed design, construction, and renovation decisions.

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Inventory Management

Comprehensive digital cataloging of assets and documents for efficient facility management.

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Industrial Training & Safety Simulations

Immersive virtual environments for enhanced safety training and operational efficiency.

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virtual tour

Property Documentation

Detailed 3D capture of historical structures, creating precise digital archives for conservation.

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as-built

As-Built Documentation & Verification

Exact 3D representations of existing structures, ensuring accuracy for renovations and management.

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Our Speciality

Harnessing cutting-edge 3D scanning and LiDAR technology, we specialize in delivering diverse dataset plans tailored to our clients' needs. Partnering with a wide range of businesses and organizations, we provide precise existing condition drawings essential for achieving project objectives.

floor plan

Experience the Power of Virtual Tours

Immerse yourself in one of our recent projects. Our virtual tours provide stakeholders with an interactive, true-to-life representation of spaces, enhancing decision-making and planning processes across industries.

What We Do?

Harnessing cutting-edge 3D scanning and LiDAR technology, we specialize in delivering diverse dataset plans tailored to our clients' needs. Partnering with a wide range of businesses and organizations, we provide precise existing condition drawings essential for achieving project objectives.

Cutting-Edge Technology at Your Service

We utilize the latest in 3D scanning and LiDAR technology to ensure unparalleled accuracy and efficiency in our data capture services. Our state-of-the-art equipment includes:

iguide

iGUIDE

Delivering accurate floor plans and property measurements

matterport pro3

Matterport Pro 3

For immersive 3D walkthroughs

leica blk360

Leica BLK 360

Providing high-precision point cloud data

Leica RTC 360

Captures environments in 3D with  speed and accuracy

Why Choose Data Capture Service?

Cutting-edge Technology

State-of-the-art equipment for unparalleled precision

Certified Excellence

IICRC certified, ensuring industry-standard quality

Customized Solutions

Tailored approaches to meet your unique project needs

Industries We Serve

construction site

Architecture, Engineering, and Construction (AEC)

Precise 3D scans for accurate as-builts, BIM modeling, and CAD files to enhance decision-making.

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room damaged by flood water

Emergency Services and Disaster Recovery

Swift, detailed damage assessment and documentation to expedite insurance claims and streamline restoration efforts.

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government building

Education and Government

Comprehensive facility mapping for space optimization, safety planning, and virtual training simulations.

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factory

Manufacturing and Industrial

Detailed plant layouts, equipment modeling, and immersive safety training environments for efficiency.

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What Our Clients Say

Discover how our precise data capture services have transformed projects and exceeded expectations through our satisfied clients' successes.

"I can't say enough about how Data Capture Services has impacted our business. As the owner of Real Property Management Midtown Services is everything, and by them handling our professional photographs for our listing and our semi-annual property evaluations it's been nothing short of a Win Win.  They've truly helped us be more efficient and effective by utilizing their services, which ultimately has impacted our bottom line.  I highly recommend their services!!!"
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William Harris

Property Manager

Excellent work product and professionalism. Working with Data Capture Service team has been very helpful in growing our business. Their team always stay on top of any work we give them! 100% recommend

Nitish Khullar

Property Manager

"Very fast , came same day and did a very great job , I will use him again. He always give good deals on price that meets your budget."

Setonji Ofade

Property Manager

"The whole team is great! Them having knowledge of the water mitigation industry really is a huge plus! I would definitely recommend them to anyone that is in need of a 3D scan! Competitive pricing, fast turn around on all scans and a great detailed sketch of the scan."

Erik Ballester

Property Manager

"Thank you for always providing a quick turn around, and great customer service.  Highly recommend you guys. Not only do you always answer calls, but your services have yielded us great results for our clients by using accurate measurements on losses."

Restoration Services

Restoration

"It has been great experience working with Data Capture Service. Very professional, diligent team we have used with our business services. Highly recommended."

Real Property Management

Real Estate

"Ramon was awesome and very professional. Would recommend."

Jaime Hodges

Realtor

"Amazing service and perfect quality!! Will definitely use again!"

Nick Lokken

Customer

"Great services! Very friendly! Do recommend, the pics are A1 😎 …"

K Los

Realtor

"Great service very professional"

Kylie Chettayar

Realtor

Our Work in Action

Captured moments of our team at work, demonstrating expertise.

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3D scanned house
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3D building model
2d building drawing
BIM model
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Frequently asked questions

Why is specialised documentation necessary for water damage restoration?
Water damage can spread quickly and is often hidden behind walls, floors, and ceilings. If the true extent isn’t precisely documented at the start, restoration teams may underestimate the scope of work — leading to delays, missed moisture pockets, and repeated remediation. Specialised documentation provides a verified record of both visible and invisible damage (via moisture readings and localized scans) so that contractors, engineers, and insurers all understand exactly what needs to be repaired, replaced, or dried out. It’s the most reliable way to ensure the recovery plan is accurate from day one.
What type of data do you collect during water damage documentation?
We capture a wide range of information, including laser scan measurements of structural elements, moisture content in affected materials, the exact boundaries of damp or saturated areas, the status of MEP systems (electrical panels, HVAC ducts, plumbing), and high-resolution photo references for all rooms and surfaces. Each data point is tagged by location and combined into CAD and BIM files so that design and construction teams can produce precise reconstruction plans without additional site visits.
How does water damage documentation help with insurance claims?
Insurers require clear, verifiable proof of loss before approving claim payouts. Our documentation provides objective, code-ready evidence that shows exactly which areas were impacted, how severe the damage is, and what elements must be restored or replaced. Because the data is clearly presented in industry-standard formats (CAD, BIM, annotated reports), adjusters are able to review and approve claims much faster — often avoiding lengthy back-and-forth requests for clarification or additional photos.
Can your documentation detect hidden or future risk areas?
Yes. Through a combination of 3D scanning and precise moisture mapping, we often identify areas where water has migrated but is not yet visible. These “hidden pockets” frequently become sources of mold growth or structural deterioration if left untreated. By detecting these issues early and including them in the documentation, we help restoration teams proactively address them during initial remediation, rather than discovering them later when walls or flooring are already closed up.
Is the documentation useful after the restoration work is complete?
Absolutely. Once the initial recovery is finished, our documentation serves as a permanent record of the damage and the exact repairs performed. Many owners and facility managers retain these files for compliance, maintenance planning, and future capital upgrades. It provides proof for future insurers and auditors, and serves as a baseline if any additional work needs to be performed in the same area down the line.
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